Detailed Design

Team Vision for Detailed Design Phase

Plan	Actual
Update MaintainX and MaxPanda for testing by GCVM	Entered information relevant to GCVM in both MaintainX and MaxPanda
Run limited test with GCVM to help select between the two options	Walked GCVM through basic MaintainX features and added Scott and Peter as administrators.
Further update the selected option	MaintainX was selected to move forward with, we have worked to add features needed for implementation at GCVM
Begin implementation	Planning to begin implementation first week of MSDII

Progress Report

Plan

Update MaintainX and MaxPanda for testing by GCVM
Run limited test with GCVM to help select between the two options
Further update the selected option
Begin implementation

Accomplished

Update MaintainX and MaxPanda for testing by GCVM
Run limited test with GCVM to help select between the two options
Further update the selected option

Remaining Tasks

Implement system
Train GCVM employees
Add current work orders to begin archival process
Get list of non historic buildings
Get a list of job categories and building assets from Peter and Scott

Decisions Made

GCVM will be using MaintainX

Questions

Prototyping, Engineering Analysis, Simulation

MaintainX allows for locations and images to be easily input.

MaintainX allows for the easy creation of New Work Orders with images, description, priority, assignment, location, and assets.

MaintainX allows input of employees or vendors in the vendors section. This provides them with an email and text of the work order they have been assigned to as well as a work history for the admin.

Iterative activities to demonstrate feasibility, including assumptions you made in your analyses or simulations. Have you completed sufficient analysis to ensure that your design will satisfy requirements? Have you included all usage scenarios in your modeling?

Drawings, Schematics, Flow Charts, Simulations

Please refer to the Preliminary Detailed Design Phase Design and Flowcharts section for all Schematics, Flow Charts ect. as nothing has changed since that review.

Bill of Material (BOM)

Similar to the System Level Review we have no actual materials that need to be purchased for this project due to it's online nature. We are currently trying out 2 CMMS software systems, one is free and one is costing us $39 dollars a month. When it comes time to transfer to the client we will discuss with them how the cost will be transferred to them opposed to us.

Test Plans

Test Number	Test Name	Description	Definition of Success	Engineering Requirement	Risks
1	Ease of Access (Customer)	Check with the customer, allow them to test the system and work with it.	the system is simple and straightforward to use from the customer's point of view.	Dashboard view of jobs Able to accept multiple attachment types Able to notify when work needs to be done All management staff is able to use system	Customer decides late in the process that the system is too complicated
2	Customization	Use the system, see if it there is an option to customize things like buildings, locations, rooms, task types ect.	The system allows the addition of different buildings, roles, assets, and maintenance categories to make finding information easier	Must be able to track all 68 buildings	System could be overly complicated
3	Manager Controls	Use the system, make sure that there is an assignment for manager/administrator	The system allows the manager to do things like assign priority and make adjustments to the work orders.	Permission features for different users	Too little granularity in user permissions causing customer to compromise on permissions Too much granularity in customer permissions, causing confusion and errors by customer
4	Price	The cost of the system	Meets or is less than the customer's budget	Within budget	The system is out of the customers budget The system becomes out of customers budget
5	Reports	Test the report features in the system	The customer is happy with the reports that are generated and finds them useful	track all buildings	the feature to generate reports is locked behind a price wall
6	Ability to schedule jobs	Make sure that the system has the capability to have a job planned and notify the user when the time is coming for the job	The system has the capability to plan work and notify the user	increase planned maintenance	Job scheduling is either locked or more complex than desired
7	Ability to modify & update WO's	Make sure that the system has the ability to modify and update work orders after they're submitted	The system has the capability to let the manager modify the work orders after they've been submitted	Labor Tracking on Repairs	Workers can modify their own work orders

Design and Flowcharts

The Flowchart is the same flowchart that was used in the Design Review. Please refer to the Preliminary Detailed Design Phase for the flowchart

Risk Assessment

ID	Category	Risk Item	Effect	Cause	Likelihood	Severity	Importance	Action to Minimize Risk	Owner
	What type of risk is this?	Describe the risk briefly	What is the effect on any or all of the project deliverables if the cause actually happens?	What are the possible cause(s) of this risk?	L	S	L*S	What action(s) will you take (and by when) to prevent, reduce the impact of, and/or transfer the risk of this occurring?	Who is responsible for following through on mitigation?
1	Resource	Customer changes scope	New project proposal	Outside source has different idea	3	6	18	Meet/email customer bi-weekly	Shawn
2	Resource	Customer does not get back to us with relevant information	Can not move forward with project	Customer is busy to devote time to project	9	3	27	Assign tasks to customers in email	Shawn
3	Technical	Customer isn't happy with product	Unhappy customer	Product not what their looking for	3	6	18	Meet/email customer bi-weekly	Shawn
4	Technical	Failure to integrate with current system	Failed system	Lack of attention	1	6	6	Updated software with GCVM buildings - trialing	Team
5	Functional	Past repairs get lost	No history of repairs	Archive system not working	3	6	18	Experiment with small sample size of GCVM repairs	Team
6	Societal	Team member stops contributing	More work on others	Lack of motivation	1	6	6	Accept Risk	Team
7	Societal	Buildings isnt on a secure site	Information gets leaked	Not created on a secure site	1	6	6	Make sure a secure sight is used	Team
8	Societal	No feedback from benchmark companies	Less benchmark products	Companies not willing to work with us	1	1	1	Demo CMMS software	Connor
9	Societal	Price of subscription increases for bought software	GCVM can't afford system	Economy shifts	3	6	18	Accept Risk	Team
10	Technical	Purchased software can't be modified	GCVM isn't happy	System has no edit feature	6	6	36	Test software before purchasing	Team
11	Technical	Purchased software company shuts down	GCVM doesn’t have a system	Bankruptcy	1	9	9	Accept Risk	Team
12	Technical	System can't run exact reports museum wants	GCVM isn't happy	GCVM is looking for different report	3	6	18	Show GCVM what reports are available	Team
13	Technical	System received is too complex	GCVM doesn’t use system	Overthinking of needs/requirements	1	9	9	Bi-weekly meetings to ensure on right path	Shawn
14	Technical	Software doesn’t get used	Maintenance requests go back to normal	Lack of investment	1	6	6	Bi-weekly meetings with GCVM	Shawn
15	Technical	Purchase Software doesn’t meet all requirements	GCVM isn't happy	Software isn't in depth enough	1	3	3	Ensure software covers basis by trials	Team

This Risk Assessment has been updated based on the meetings with GCVM and what they are looking for and where we currently are in the process. A completed Risk Management Template found in Risk Management V4.xlsx