Eliminating a Position:

The following outlines 2 possible scenarios when eliminating positions:

  1. When the previous version is already empty (i.e. not occupied).
  2. When the previous version IS occupied.


NOTE:  A position cannot be end dated (status changed to eliminated) if it exists on an employee or applicant’s record.  An employee must first have a new position assigned before you can eliminate their old position.  Once a new position is put on their assignment, you can eliminate the old position for one day after the effective date of the new position.

Scenario 1: When the previous version is already empty (i.e. not occupied).

Navigation:

Work Structures > Position > Description

Enter the PC# (i.e. 009734) that you are trying to eliminate. Hit ENTER twice.

NOTE: Don’t forget to alter the effective date (date track), if required.  Choose a date after the employee moves.

Next, check for occupancy. Click “Others…” then, “Occupancy” and OK.

If the version is empty, the screen will show no results or will show an end date of the employee that is prior to effective date of position elimination:

Close out of this screen, which will bring you back to the position description screen:

Under “Hiring Status”, type ELIMINATED (or just “E”, Oracle will fill in for you) in the “status” field.

Hit Enter

This is an UPDATE.


Oracle will auto fill in the date you are “date tracked” to. Then hit SAVE.

Scenario 2: When the previous version IS occupied.

Before you can eliminate the previous version, you must put the new position on the person’s assignment.

Go to: “People > Enter and Maintain”.

Enter the “Effective Date”

(It is important to use the correct effective dates.)

For example: If the effective date for the new version is 01-OCT-2010, then the person’s assignment can be updated on 01-OCT-2010. The old version should be eliminated a day after the effective date of updating the assignment, in this case, 02-OCT-2010.


This change is considered an UPDATE.


You do want to accept the default values for this position click ‘Yes’.

Save

Now you can eliminate the old version. Please follow the steps outlined in Scenario 1.




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