Position changes will be requested via EAF for existing employees or via Kenexa Brass/Ring for changes to vacant or soon to be vacant positions.

Changes can be made as date tracked updates or may require that a new position version is created and the prior version is ‘Eliminated’. 

Date tracked changes (updates) when change in:

  • Grade
  • FTE
  • Any DFF field […] (Comp Codes, IPEDS, etc)
  • Date Effective Name (Number, Funding, Version, Title)
    • Title is only updated if there is a spelling or other error that did not require a new JDQ


New Version must be created when there is a change in:

  • Title change due to new JDQ or job duties
  • Job change (see mapping document - Job classifications.xlsx)
  • HR Organization change


Position change scenarios and approvals:

https://www.rit.edu/fa/humanresources/sites/rit.edu.fa.humanresources/files/docs/Position%20scenarios%20-%20position%20change.pdf 

General workflow in OnBase (changes for existing employees)

  1. EAF is in HRA Approve Queue with all approvals, notes and supporting documentation
  2. Comp and HRA have reviewed and updated EAF with Notes added to EAF 
  3. JDQ is uploaded into OnBase by Comp
  4. Position is created with appropriate effective date (generally the first of the month of the date of the change) – new JDQ is added (download from OnBase and add to paperclip)
  5. Position is added to employee assignment with appropriate effective date
  6. Prior version of position change status to ‘Eliminated’ same day as assignment change date


General workflow in Kenexa BrassRing (changes for current vacant positions)

  1. Requisition routed for approval for position changes
  2. Comp has reviewed and uploaded JDQ as attachment to req 
  3. Position is created with appropriate effective date (generally the first of the month of the change)– new JDQ is added (download from Kenexa and add to paperclip)
  4. Run integration from Oracle (eBiz) to Kenexa Brass/Ring
  5. Requisition is updated with new version and approved to move on in approval chain
  6. Prior version of position change status to ‘Eliminated’ if no current occupant




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