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The Content tool is where you share with students the documents, files, and information that make up your course curriculum.

The primary approach is an outline that uses the concept of Modules, Topics, and Activities.

  • A Topic is an individual piece of information that can be a document, file, or web link.
  • A Module is used to gather Topics into groups for organization and structure. You can think of them like folders on your computer. You may use one module to hold all of your course information, or you may use modules to group them into units such as Week 1, Week 2, etc or by content areas such as Homework Sets, Reading Materials, etc.
  • An Activity is a special kind of topic that links to another resource in the course shell, such as a Discussion topic, Dropbox folder, or Quiz.

The Content tool enables you to create, edit, organize, and delete modules and topics in your course. Using the Content tool you can:

  • Create and edit the modules and topics that make up the course curriculum.
  • Link course topics to other aspects of your course in myCourses, or to external web sites.
  • Bring course content in from existing sources and export it for reuse later.
  • Change the way the Learning Environment displays your course's content.

 

1. Accessing the Content tool

To get to the Content tool, navigate to the course shell you will be working in and click the Content link in the navigation bar, outlined below:



You will be taken to the Content menu, where there are 4 kinds of menus available:

  • Overview - Here you can drag and drop a single document to serve as a course overview and reference for the students. For example, the syllabus for the course could be placed here. If nothing is placed here, a Course Overview choice will not be shown to students and the Table of Contents will be the default instead.
  • My Bookmarks - When a user bookmarks a content topic, it will be listed here. The Bookmarks are personal, so a user only sees their own bookmarked topics for the course. For more information on how to bookmark topics, refer to section 3.4.2.
  • Upcoming Events - Upcoming Calendar events are listed here. For more information on how to use the Calendar tool, refer to Calendar - Instructor Documentation.
  • Table of Contents - All of the modules for the course are listed below the first 3 menus. The Table of Contents menu is a special module that cannot be deleted, since it contains all of the other modules.

2. Modules

Modules are a tool for categorizing all of the Content topics in a course. They are commonly split up by week or by type of Resource (Required Readings, Homework Solutions, etc.). This section covers how to create and edit modules.

2.1. Creating new modules

You must create a module before you can insert topics. You can create modules within existing modules to establish a deeper hierarchy.

If your course is SCORM 2004-compliant then any new modules you create are outside the sequencing and navigation built into the SCORM package. SCORM topics have the SCORM icon beside their titles.

  1. On the Content menu, click on one of the Add a module boxes, outlined in orange below:

             
     
  2. Using the left box will add a module to the Table of Contents. Using the right box will add a sub-module to the module you are currently viewing. If you are currently viewing the Table of Contents, this will have the same effect as using the left box.
  3. Type your module title in the box after clicking on one, and when finished press Enter (Windows) or Return (Mac).

2.2. Editing and moving modules

Click on the module's name in the column on the left side of the page. From here you can change many module options by clicking on the action arrow to the right of the module's title near the top of the page :

2.2.1. Change the name of the module

  1. Hover over the name of the module (at the top of the page) with your mouse.
  2. Click to start editing it.
  3. Press Enter/Return when done.

or:

  1. Click the action arrow (small dark grey triangle) next to the name of the module (at the top of the page).
  2. Click Edit Title
  3. Press Enter/Return when done.

2.2.2. Move the module into another module

  1. Click the action arrow next to the name of the module.
  2. Click Move To.
  3. Select the destination module.
  4. Click the blue Move button.

2.2.3. Set the completion criterion of all topics in the module

  1. Click the action arrow next to the name of the module.
  2. Click Set All Completion.
  3. Select from the criteria available. More on Completion can be found in the Setting Completion Tracking section of this page.
  4. Click the blue Update button to complete the changes.

2.2.4. Edit the metadata of the module

  1. Click the action arrow next to the name of the module.
  2. Click Edit Metadata.
  3. Here you can add and edit metadata to the module.

2.2.5. Download the contents of the module

  1. Click the action arrow next to the name of the module.
  2. Click Download.
  3. The download will be processed.

Depending on your browser settings the download may prompt you to Run or Save an archived .zip file, or will start automatically. The .zip file contains all of the files in the module and the contents can be extracted using your computer's archiving software.

2.2.6. Add a description of the module

  1. Click on the text that says Add a description, below the name of the module.
  2. When finished typing click the blue Update button.

2.2.7. Hide the module from the view of students

  1. Click the text that says Published (on the right side of the page).
  2. Click Draft.
  3. To release it back to students, change this option back to Published.

2.2.8. Add dates/restrictions to the module

Click on Dates and Restrictions on the top left of the Content Module. You can create and/or attach restrictions that prevent students from accessing the module until they have met the specified requirements. Each option is described below:

  • Start Date: Students will not be able to access the content of the module until this date/time. If the module is published, the student will be able to see the name of the module and when it opens.
  • Due Date: A "soft" limit on the module. This can be used to indicate when the students are expected to read or complete the contents of the module.
  • End Date: A "hard" limit on the module. After this date/time, students will not be able to access the content of the module.
  • Release Conditions: These could be belonging to a certain section of the class, making a Dropbox submission, posting in a Discussion topic, being in a certain Group, getting a certain grade on a quiz, and much more.
  1. Change the Start Date, Due Date, End Date, and/or Release Conditions according to your preference.
  2. Click the blue Update button to complete your changes.

2.2.9. Delete dates/restrictions from the module

To delete any of the dates or restrictions, click on the date or restriction and click the X symbol that appears to the right. Make sure to click the Update button to save the change.

2.2.10. Moving and nesting modules

Method A: Drag and Drop

Modules in the column on the left can be dragged around by clicking and holding on the icon to the left of the module name and, while still holding the mouse button, moving it up or down the list (your cursor should change from an arrow to an arrowed cross symbol). A line will appear indicating where the module would go if dropped there. This can also be done in the Table of Contents in much the same manner. Dropping the module directly on top of another one will nest the first module in the second one.

This can also be done by clicking on Table of Contents and clicking and holding on the icon to the left of the module names as they appear on the right portion of the screen, with their Topics listed.

Pictured Below: Reordering the Module list

Pictured below: Moving a Module into another Module, making it a Submodule:

Method B: Buttons

Click on the module you want to move in the left column. Click the action arrow next to the title of the module to reveal some options:

  • Move Up - This moves the module up one spot in the list on the left and in the Table of Contents.
  • Move Down - Same thing as Move Up, only down.
  • Move To - This brings up a menu where you can pick where the current module should get nested. If Table of Content is picked the module will not be nested in any other module.

2.2.11. Expand/collapse all modules or submodules

When viewing the Table of Contents or a module with submodules, two options titled Expand All and Collapse All will appear in the top-right corner of the screen, under the Print and Settings links. Click Expand All to make all of the modules show their content (Topics and Activities). Click Collapse All to make all of the modules hide their content. This is only a personal display option. It will not affect student viewing capabilities.

2.2.12. Sort Content in Modules by type

To sort content in modules by type (Topics and Activities such as Dropboxes, Quizzes, Discussions, etc.):

  1. Click on the Settings link in the top-right corner when in Table of Contents.
  2. Click on the dropdown menu under Content Arrangement in the Display Options category.
  3. Select Content Type.
  4. Click the blue Save button.

2.3. Editing multiple modules

You can open up all of the modules for editing at once by navigating to the Table of Contents and clicking Bulk Edit.

2.4. Deleting modules

  1. Click on the name of the module in the left column.
  2. Click the action arrow to the right of the module title (at the top of the page).
  3. Click Delete Module (outlined below in orange). Choose one of the following:
    1. Remove the module and all nested modules and topics from Content but keep all associated files and activities in the course.
    2. Permanently delete and remove all nested modules, topics, and all associated files and activities from the course.
  4. Click the blue Delete button.

Choosing the second option, "Permanently delete..." WILL delete any course files that are being used in Content. Caution should be exercised before using this option.

If one follows this procedure for the Table of Contents, they will have the option to delete all of the modules in the course shell.

2.5. Printing Content Page

To print the current selection of displayed modules and topics:

  1. Click on the module you want to print in the list of modules on the left side of the page.
  2. Click on the blue Print link in the upper-right corner of the page.
  3. A preview of the print job should appear in new window. If your browser does not come up with a print options window by itself, click the blue Print button.

This does not print the topics themselves. This only prints what is shown in the print preview window, which is a list of the modules, topics, and activities in the current view.

 

3. Topics

3.1. Creating new topics

3.1.1. Creating a new topic

Topics are what populate modules: documents, web links, pictures, and links to other resources in the course shell like Dropboxes. To add a topic click on the New button in a module (outlined in orange below), and choose what kind of topic you want to add:

  • Upload Files: Choose a file to upload from your computer and put into the module. This lets you place items like Word documents and PDF files into the course.
  • Create a File: Create your document completely online. The result will be saved as an .HTML file.
  • Create a Link: Add a link to a location on the Internet and choose whether it opens in a new window or not.
  • Add from Manage Files: If you have already added files to a course through Manage Files, you can add those files to the module directly by clicking this option.
  • Add Object from LOR: Add a Learning Object from the Learning Object Repository.
  • New Checklist, Discussion, Dropbox, Quiz, Survey: Create a new Checklist, Dropbox, Discussion, or Quiz and add a link to that resource in the module.

   

Types of files that you can use as topics:
HTM, HTML, MHT, MHTML Web Document
RTF, PPT, PPS, PDF, DOC, XLS, TXT, WPD Text Document
JPG, JPEG, PNG, GIF Image
SWF, MPG, MPEG, RM, WMV, WMA, MP3, AVI, WAV, RAM, ASF, MOV, RA Media

Types of files that are not supported when uploading files to the Learning Environment:
ASP ASHX JSL VB
ASPX ASMX LICX VBPROJ
EXE AXD REM VJSPROJ
BAT CDX RESOURCES VSDISCO
DLL CER RESX WEBINFO
COM CONFIG SHTM INI
ASA IDC SHTML
ASAX CS SOAP
ASCX CSPROJ STM

For web documents, the Learning Environment strips the HTML <title> tag and the text with that tag from user-created web documents.

If your course is SCORM 2004-compliant then any new topics you create are outside the sequencing and navigation built into the SCORM package. SCORM topics have the SCORM icon beside their titles.

Important: You must create at least one module before creating a topic.

3.1.2. Create a Topic using an HTML Template

First, make sure HTML Templates are enabled:

  1. Click on the Settings link in the top-right of the Table of Contents page.
  2. Check "Enable HTML Templates" under the Content Authoring section.
  3. Optional: Change what path is used to find Templates by clicking on the Change Path button. By default the path is the root directory of your course shell.
  4. Click the blue Save button.

To use a Template while Creating a File:

  1. Click the blue New button when viewing a module.
  2. Click Create a File.
  3. Click the Select a Document Template button.
  4. Select a template to use. If you have input your own text into the text editor, you will be asked to confirm if you want to replace that text with the template.
  5. Continue editing the document.
  6. Click the blue Publish button when done.

3.1.3. Adding activities

Activities are special kinds of topics that link directly to other parts of the course shell. Using activities, you can make the Content area a comprehensive guide to what students should be doing week by week or unit by unit. To add an activity, click on the Add Activities button when viewing a module. Currently the activities you can create are: Chat, Checklist, Discussions, Dropbox, External Learning Tools, Quizzes, Self Assessments, and Surveys. Information on how to use these tools can be found in this wiki space.

3.1.4. Adding single or multiple new topics using drag-and-drop

  1. Open the file-browsing system on your computer, Explorer (for Windows) or Finder (for Mac).
  2. Browse your computer until you find the folder with the files you want to add to myCourses.
  3. Select all of them with your mouse, then carefully drag the entire selection to the box in the module that says "Drag and drop files here to create and update topics".

If a dragged file has the same name as an old Content Topic, the old Topic will be replaced by the new one automatically. To change this behavior, click on the Settings link in the top-right of the page and uncheck "Automatically update files with the same file name".

 

3.2. Editing topic options

3.2.1. Hide a topic from participants' view

  1. Click the action arrow next to a topic.
  2. Click Edit Properties-in-place.
  3. Change the Published status to Draft. This hides the topic from the view of students.

3.2.2. Set date/time or other restrictions

  1. Click the action arrow next to a topic.
  2. Click Edit Properties-in-place.
  3. Click Add dates and restrictions.
  4. Here you add the Start Date, End Date, Due Date. The Start and End Dates control when the students can access the topic and the Due Date gives a way to evaluate whether students are looking at documents before certain dates pass. Other possible restrictions can be added by creating Release Conditions.

3.2.3. Moving topics

Method A: Drag and Drop

  • Topics in the module can be dragged around by clicking and holding to the left of the topic name and, while still holding the mouse button, moving it up or down the list.
  • A line will appear indicating where the topic would go if dropped there.
  • This can also be done in the Table of Contents in much the same manner.
  • Dropping the topic into a new module in the left column will move that topic to that module.

Method B: Buttons - Open up the module the topic is in by clicking on it in the left column. Click the action arrow next to the title of the module to reveal some options:

  • Move Up - This moves the topic up one spot in the module.
  • Move Down - Same thing as Move Up, only down.
  • Move To - This brings up a menu where you can choose what module you want to move the topic to.

3.2.4. Setting Completion Tracking

Completion tracking is an easy way to see what content topics your students are looking at. Click on the Topic and scroll down to see Activity Details, which displays the type of tracking active Click on the type of tracking to bring up the other tracking options:

  • Automatic Completion - This is the default setting. Once a student clicks on the topic, they will have been marked as completing it.
  • Manual Completion - To complete a topic, students must click the check mark for that topic. Only viewing the topic will not complete it.
  • No Completion Tracking - myCourses will not track whether the student has completed the topic or not. It will not count toward the total completion percentage students see.

Students see a content topic completion percentage when they visit the Content menu. It gives them an idea of how much of the course's content they have looked at.

3.2.5. Set the default Completion Tracking type

  1. Click the blue Settings link in the top-right corner when in Table of Contents.
  2. Click the dropdown menu under Default Completion Status in the Completion Tracking section.
  3. Choose the desired default Completion Tracking type.
  4. Click the blue Save button.

3.2.6. Enabling/disabling navigation buttons in the Content viewer

  1. Click the blue Settings link in the top-right corner when in Table of Contents.
  2. Uncheck the box that says "Show navigation in the Content viewer" under Display Options to disable the buttons. Check the box to enable the buttons.
  3. Click the blue Save button.

3.3. Editing multiple topics

  1. From a module, click the Bulk Edit button. This opens up all of the topics for editing.
  2. Click the blue Done Editing button when you are finished editing topics.

3.4. Viewing topics

To view a topic, click on the name of the topic in the Content menu. If able, myCourses will give a preview of the document on this page. Here, you can also perform some other operations with the topic.

3.4.1. Open the topic in a new window

To open the topic in a new window, click the View Content On A New Page icon in the top-right corner of the page. It looks like two squares with an arrow in one of them.

3.4.2. Bookmark the topic

You can add the topic to the My Bookmarks list for that course by clicking the Add Bookmark icon. It is visible in the top-right corner of the page, directly to the left of the View Content On A New Page icon. After adding a topic as a bookmark, you can remove it by clicking the Remove Bookmark icon which takes the place of the Add Bookmark icon.

These options for opening the topic in a new window and bookmarking the topic are highlighted in the picture below:

3.4.3. Download the topic

Method A: Click the Download button    in the lower-left corner of the page. You may have to click Save in the prompt that appears before the download starts.

Method B: Click the action arrow next to the name of the topic, and click Download. You may have to click Save in the prompt that appears before the download starts.

3.4.4. Edit or change the topic

HTML Documents: If you created the topic with the New Document option as covered in Creating a Topic, you can change the file right there without having to recreate it. Click the Edit HTML button in the lower-left corner of the screen (to the left of the Download button). Once done making your edits, click the blue Update button.  This option is also available by clicking the action arrow next to the name of the title and clicking Edit in the menu that drops down. Clicking Revert to Draft instead of Update will change the file's status from Published to Draft, hiding it from student view.

Other Files: To replace the file being used by the topic, click the action arrow next to the name of the topic and click Change Topic File. From here you can Upload a file from your computer or choose a file from the course with the Choose Existing button. After it is selected, click Update to replace the file.

3.4.5. Edit descriptions, restrictions, and status of the topic

The Activity Details box can be found near the bottom of the page when viewing a topic. You can edit several topic options with it.

Add a description by clicking the Add a description text.

Edit restrictions on the topic by clicking the Add dates and restrictions text.

Edit the Published/Draft status by clicking the Published or Draft text right above the restrictions text.

Edit the Completion Requirements by clicking the checkmark next to the current requirement. For more information on completion requirements, see the Setting Completion Tracking section.

3.4.6. Navigating to other topics

Click the Previous and Next buttons in the top-right corner of the page to navigate to other topics in the module.

You can back out to a higher module or to the Table of Contents by clicking the links that show your current location in the directory. They are located in the top-left corner of the screen (above the title) and are outlined below:

3.4.7. Printing the topic

Click the blue Print icon below the document preview to print the topic. This will not work with file types that aren't printable, such as MP3's.

3.4.8. Checking Completion Summary

Click the Completion Summary section at the bottom of the page to expand this menu. Here you can see which students have fulfilled the completion requirements for the topic and which students have not. If the topic is a Checklist you will be able to see how many of the items in the list the student has completed. You can filter the users by All, Completed, and Incomplete. Search the Classlist for specific students by entering your search term in the Search Users box and clicking the magnifying glass icon (or press Enter/Return).

3.4.9. Leaving feedback on a topic

Students can leave feedback on a topic by clicking the action arrow next to the name of the topic and clicking Submit feedback for this topic. Feedback is a rating from 1 to 5 stars, with optional text comments and anonymity.

3.4.10. Change the default font style and size for HTML documents

  1. Click the Settings link in the top-right of the page in Table of Contents.
  2. Change the Default Font Settings under Content Authoring using the dropdown menus.
  3. Click the blue Save button.

3.5. Deleting the topic

When viewing the entire module, click the action arrow next to a topic and click Delete Topic. The option is outlined in red below:


4. Searching for content

You can search within the course for modules and topics by their title. You cannot search for text within the body of a topic. You can use the search options to narrow your search. Search results are listed in their order within the structure of the course.

  1. On the Content menu enter your search in the Search box in the upper-left corner of the page.
  2. Press Enter/Return or click the magnifying glass.
  3. View search results.

Click Clear Search to return to the list

5. Importing course content from an LOR

If course content exists from previous offerings you can import course content from an LOR. You can import the content in several ways:

  • Create a dynamic link to the object, which always uses the latest version of the object regardless of changes made to the learning object after you create the link.
  • Create a locked link from content, which links to the version of the learning object at the time you create the link. Changes to the learning object after this are not reflected in your course.
  • Import the object into the Content tool, which uses the learning object with its navigational structure intact and creates copies of all associated files in your course file folder.

5.1. To import a learning object or asset from an LOR

  1. From the Content menu, click on the Add Learning Object button near the top of the screen.
  2. Navigate to the object or asset or use the Search bar to find it.
  3. Select the object and click Next.
  4. Choose what kind of link you want and click Next.
  5. Choose a parent module and click Create Topic.

5.2. Importing a SCORM package

If you use SCORM for your course you must import an existing package as a zip file to the Learning Environment. The SCORM package includes all the Sharable Content Objects (SCOs) and the associated Sharable Content Assets (SCAs). Sequencing and navigation are also part of the package.

If your package is SCORM-2004 compliant you must select the Select all Components checkbox on the Select Course Material page for the sequencing and navigation to function properly. Refer to Editing course tools and properties User Guide.

 

 

6. Remove Simple Sequencing from a SCORM package

You can remove the sequencing and navigation rules from a SCORM package if you want to use some of the modules or topics in another course, or re-order modules and topics in the current course.

If you do this, then progress tracking data for all users using this SCORM package are lost. The topics retain the SCORM icons after you remove the sequencing.

6.1. To remove simple sequencing

From the Manage Content page, click the Remove SCORM 2004 Simple Sequence icon next to the module for which you want to remove sequencing.

7. Publishing a course, module or topic to an LOR

If you have course content that you want to save for use later in a different course offering, or to make it available for different users, and your organization uses the Learning Repository, you can publish content to it. You can publish individual modules, topics, or the whole of the course content. If you want to publish individual topics or modules, you need to publish them separately.

7.1. To publish course content to an LOR

  1. On the Manage Files page, do one of the following:

    Manage Content page showing the Publish icons 
    • To publish a topic, click the Publish to LOR icon on that topic's row.
    • To publish a module and its topics, click the Publish to LOR icon on that module's row.
    • To publish all the course content, click the Publish to LOR icon beside the course title.

    2. Then, do one of the following:

  • Create a new object then pick the destination repository.
  • Overwrite an existing object then search for the object to overwrite.If you want to hide the learning object from others, select the Hide Learning Object checkbox.

     3. Click Publish.

8. Viewing SCORM Reports on objects and users

If your course is based on SCORM or uses SCOs as part of the course content, you have access to additional activity reports for each SCORM object and user. The reports track the activity on a topic and individuals' progress with meeting defined objectives, and in defined interactions with the course content.

The data in these reports depends on the data communicated to the Learning Environment by your SCOs. For example, if the SCO does not set values for objectives, then no objective information is available in the SCORM reports for that SCO.

You can export SCORM statistics; however, unlike non-SCORM courses, you cannot reset the statistics.

8.1. Viewing reports on SCORM objects

The Learning Environment records for each SCORM object:

  • number of user attempts on the object
  • number of attempts completed. Some attempts show incomplete if a user ends the attempt at an object.
  • number of attempts passed and the average passing score
  • average time spent on the object

You can also view details on user attempts, objectives and interactions for each item.

8.1.1. To view reports on SCORM objects

  1. Click Content on the navbar.
  2. Click Reports in the left tool menu.
  3. Click SCORM Reports in the top tool menu.

8.1.2. To view detailed reports on SCORM objects

  1. From the SCORM Objects tab on the SCORM Reports page, click one of the icons:
    • Summary icon for information on the users who have attempted the object and whether the attempt was complete or incomplete, their score, number of attempts, time spent, average time spent and day/time they last accessed it.
    • Objective Details icon for information on the users' progress with the course objectives including their score, pass or fail, complete or incomplete and progress measure.
    • Interaction Details icon for information on the users' attempts at the interactions in an objective including question type, correct and user response, result, weighting and time spent.
  2. Click the Show Additional Details link for totals of the information in the summary table.
  3. From the details pages, click Go Back to return to the main SCORM Reports page.

8.1.3. Viewing reports on users for SCORM objects

The Learning Environment records for each user of SCORM content:

  • users' name and ID numbers
  • the number of SCORM objects attempted

You can also access details on progress, scores, time spent, last accessed, and on objectives and interactions for each user.

8.1.4. To view reports on users for SCORM objects

  1. Click Content on the navbar.
  2. Click Reports in the left tool menu.
  3. Click SCORM Reports in the top tool menu.
  4. Click the Users tab.

8.1.5. To view a detailed report on an individual user for SCORM content

  1. From Users tab on the SCORM Reports page, click the name of the user you want to see detailed information on.

From the details pages, click Go Back to return to the main SCORM Reports page.