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Third-party integrations for myCourses have different support contacts and support resources. Please refer to the documentation below for information specific to this integration.

Index

1. Overview

The Google Apps integration with myCourses allows Google Apps at RIT accounts to have access to their Google account while in myCourses, as well as use Google Docs and Google Drive as a source for file submissions while on myCourses.

For more information on Google Apps at RIT, refer to http://google.rit.edu/

This integration is only in association with Google Apps at RIT accounts ( @g.rit.edu ). You cannot link a general Google account or a Google Apps account that is not associated with RIT to myCourses.

2. Technical Support Contact

2.1. Academic Technology Support

Academic Technology Support can assist with linking your Google Apps at RIT account with myCourses and myCourses-specific issues with the Google integration.

2.2. Information & Technology Services (ITS)

Information & Technology Services manages and supports Google Apps at RIT. If you are having an issue with your Google Apps at RIT account or are having trouble working with the Google Apps themselves, you will need to contact the ITS Service Desk for assistance.

3. Access RIT Google Apps

The Access RIT Google Apps widget can be found on the My Home page of myCourses after you have logged in, as well as the homepage of most courses unless the page was customized by the instructor.

You will not see the Google links and notifications until you have authorized myCourses to access your Google Apps at RIT account.

4. Authorizing myCourses

To begin using the Google integration, you must authorize myCourses to access your Google Apps at RIT account.

Click the Authorize button to begin the process.

If you are not already logged in to your Google Apps at RIT account, you will be asked to log in.

You will then be displayed a list of permissions myCourses is asking to be granted on your Google Apps at RIT account. Click the Accept button at the bottom of the listing.

Once you have authorized myCourses, the Access RIT Google Apps widget will update to display links to access your mail, calendar, and documents.

 

4.1. Account Not Linked

If you see the message, "A Google Apps at RIT account is not linked for you to authorize on myCourses" in the Access RIT Google Apps widget, you will need to contact Academic Technology Support to have your Google Apps at RIT account linked manually. It only takes a few minutes to address this for you.

All eligible Google Apps at RIT accounts are linked on myCourses regularly by a feed process. New RIT Accounts, Google Apps at RIT accounts, or accounts that have just had a recent status change may not have been picked up yet by this feed to automate this linking for you.

5. Using Google Apps

The Access RIT Google Apps widget has links which allows you single sign-on access to your mail, calendar, and documents. Clicking on a link will open the selected tool in a new window.

5.1. Faculty/Staff Use

Instructors and staff working on courses do not need a Google Apps at RIT account to view documents submitted by students using Google Drive. The instructor and staff working on a course continue to work with student file submissions on myCourses as they always have.

Faculty/Staff with Google Apps at RIT accounts do not have access to email or calendaring per RIT policy. Faculty/Staff clicking on the mail or calendar links from myCourses will be given a notice that they are unable to access those tools.

Faculty/Staff interested in activating a Google Apps at RIT account may visit https://start.rit.edu and use the Google Apps at RIT link found in the sidebar. Questions and support regarding faculty/staff use of Google Apps at RIT should be directed to Information & Technology Services.

6. File Submissions

Many of the tools that allow you to upload a file on myCourses will now include a Google Drive selection. Clicking this button will display a list of the existing documents in your Google Drive for you to select from. Students submitting to a Dropbox from Google Drive or an instructor posting a file to Content from Google Drive are just two examples of what can be done with this integration.

Some tools may not present the options shown above until you click the Choose Existing button.

 

Important Notes

  • The file upload is not a live link to the Google document; the document is converted to a stand alone file that is uploaded to myCourses.
  • The file is a snapshot of the document at the time of submission. Changes made to a document on Google Drive after submission will not be reflected in the submitted document on myCourses.
  • The instructor does not need any access to Google Apps at RIT to view these stand alone files. The instructor and staff working on a course continue to work with student file submissions as they always have.

6.1. Creating New Documents

You cannot create a new Google Docs document from the myCourses file submission dialog. To create new documents, visit your Google Drive using the link in the Access RIT Google Apps widget.

6.2. Native Google Documents

Native Google documents are converted to an equivalent Office Open XML format file or PNG image.

While highly accurate, Google does not guarantee a 100% accurate conversion. Review all submissions for accuracy.

  • Google Docs documents are saved as DOCX files.
  • Google Sheets documents are saved as XLSX files.
  • Google Slides documents are saved as PPTX files.
  • Google Drawings documents are saved as PNG files.
    • The myCourses preview viewer renders transparency in PNG files as black. Download the files to view them directly for an accurate representation of the image.
  • Google Forms cannot be submitted to myCourses. Create a shareable link from Google Drive if a Google Form is required for submission.

This conversion is the same as if you chose File > Download As in Google's editor. The conversion is a function of Google Apps, not the integration with myCourses.

 

 

 

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