Feature Comparison for Replacement Tools

Navigation items

• Table of contents from headings/anchors in a Doc or manually create list of links to other files.
• Can't manually reorder files in a Google Drive, but could name files so they appear sequentially when sorted.
• Subfolders can be nested.
• Search within Google Drive.

• Table of contents from headings/anchors in a Doc or manually create list of links to other files.
• Can't manually reorder files in OneDrive, but could name files so they appear sequentially when sorted.
• Subfolders can be nested.
• Search within OneDrive.

• Table of contents (page-level based on headings or site-level as side navigation).
• Page nesting up to five levels.
• Search box for just the site, or the site and all other content you have in Google.

Types of content beyond standard text, tables, images, links

• Dates
• Task lists (checkboxes)
• @mentions

• Embed videos

• Collapsible sections
• Embed Google files, videos, maps, calendars
• Image carousels
• Buttons
• No tables but can insert a Google sheet

Co-authoring and collaborative editing

• Multiple people can edit at once, can see changes in real time
• Chat separate from Doc for discussions without modifying Doc content

• Multiple people can edit at once, can see changes in real time

• Multiple people can edit Page at once, can see changes in real time

Draft state and commenting

• Can change settings to only allow editors access until the point you want to share link publicly.
• Tracked changes as suggestions
• Sidebar comments tied to specific parts of the Doc.

• Can change settings to only allow editors access until the point you want to share link publicly.
• Tracked changes as suggestions
• Sidebar comments tied to specific parts of the Doc.

• Can hold edits as drafts (editor view only) before publish.
• No commenting.

Publishing

• Can use "publish the file" to make a website view only version.
• Cannot make a whole Shared Drive public view but you can make individual Docs public (anyone with the link).

• Can use "Transform to Web Page" to make a website view only version.
• Both OneDrive subfolders and individual files can be public (anyone with the link).

• Can publish as private to listed viewers or public (internet searchable or anyone with the link).

Role permissions

• Faculty, Staff, and Students can make a Shared Drive. Drive owners add people/permissions.
• Permission levels for admin, add/delete files, edit, comment, view.

• Faculty, Staff, and Students can make a OneDrive subfolder. Folder owners add people/permissions.
• Permission levels for owner, edit, view.

• Faculty, Staff, and Students can make a site. Site owners add people/permissions.
• Permission levels for editor versus published viewer.
• Entire site (all pages) gets those permissions.

Version history and edit tracking

• Version history is by time-stamped groups, tracks people's edits by color highlight.
• Can name versions for finding key moments.
• Shows last modified date/time/person at top of Doc.
• Can revert to prior version.

• Version history is by time-stamped groups, tracks people's edits by color highlight.
• Can view highlights of what changed via Catch Up.
• Can revert to prior version.

• Shows the version history but not as comparison/tracked changes.
• Can revert to prior version.

Notification of updates

• Can be emailed when someone else makes comments or changes on Docs you own. No subscribing to changes in someone else’s Doc.
• Emailed when someone replies to your comments in any Doc (owned or not).

• No subscribing to changes.
• Emailed when someone replies to your comments in any Doc (owned or not).

• None