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Add a Google File as a Static File in a Content Module

This option will convert Google files (e.g. Docs, Slides, Sheets) to PDFs before adding them to a Content module, essentially creating a separate copy of the file in myCourses that can't be edited. Changes to the original Google file will not be reflected in the myCourses copy. The file will be viewed from within myCourses.

1. In the Content Module where you want to add the file, click Upload/Create, then Upload Files.
2. Choose Google Drive as the source.
3. Click the checkboxes next to the files you want to add and click Add.

Add a Link to a Google File in a Content Module

This option will add a link to the original Google file (e.g. Docs, Slides, Sheets) in a Content module. The file will be viewed from within Google Drive. Changes to the original Google file will be reflected when the link destination is viewed.

1. In Google Drive, open your Google file.
2. Click the Share button. Then under Get Link, adjust the sharing settings for your desired viewer and editor permissions.
3. Click Copy Link.
4. In myCourses go to Content, then go to the module you wish to add the link to.
5. Click the Create / Upload button, then select Create a Link.
6. Enter a Title that students will see.
7. Paste in your link into the URL field.
8. Ensure the Open as External Resource box is checked.
   • Google does not allow documents to be posted "inside" other sites and students may not be able to access the link or view the document if this step is not taken when posting.
   • While it states: "User progress is not tracked for external resources," the system does track when the link is accessed. It does not track time spent viewing the link.
9. Click Create.

Insert a QuickLink to a Google File in the HTML Editor of the Content Tool

This option will add a text link to the original Google file (e.g. Docs, Slides, Sheets) on a Content page. The file will be viewed from within Google Drive. Changes to the original Google file will be reflected when the link destination is viewed.

1. In the Content Module where you want to add the file, click Upload/Create, then Create a File.
2. Enter a Title that students will see. 
3. Click the Link button and choose Google Drive as the source.
4. Click the file you want to add and click Select.
5. If prompted, adjust permissions on the file so students gain access to view the file.
   • If you need to allow students to edit the file, you will need to adjust viewer and editor permissions on the file in Google Drive.
6. Repeat if you need to add multiple files.
7. Add anything else you wish to the page.
8. Click Save and Close.

Embed a Google Slideshow on a Content Page

Google Slides can be embedded on a Content page as a playable slideshow instead of students viewing the slides in the typical Google Slides viewer. Changes to the original Google Slides will be reflected when the embedded object is viewed. For instructions, review Embedding Google Slides in Content.This page has been moved to the new CTL Knowledge Base. 

Adding Google Files in myCourses Content (Instructors)