RIT will permanently shut down the RIT Wiki (Confluence wiki) on February 2, 2024. Review the Wiki Shut Down Overview for information on alternative tools, exporting content from the wiki, and other FAQs.
The Invite tool can be used to invite external non-RIT users to your wiki space. For RIT users, please follow the instructions on the Permissions page instead so that the user does not create a duplicate wiki RIT Faculty and Staff can invite guests without an RIT Computer Account to create an RIT Wiki account.
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Only Space Administrators have the ability to invite users external to RIT to participate in their space. |
Sending invitations
- To access the Invite page, hover over Browse and click Space Admin.
- Under the Security category on the left, click Invite.
- Enter the email addresses of the people you would like to invite, one per line, in the Email Addresses field. You may also customize your invitation message in the Invitation Message field.
- Click the Preview Invitation button (
). Use this screen to verify that your invitation message is correct. This page will also let you know how many invitations will be sent. - If you need to go back and modify something, simply press the Re-Edit button (
). If everything looks like it is ready to send, click the Send button ( 
).
Your user(s) will receive a wiki space invitation to the email address you entered, and will have view-only permissions to your wiki space. To accept the invitation, user(s) will need to follow the steps listed under the Accepting invitations section of this document_._
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If you would like to grant your user(s) more than just viewing permissions, follow the steps listed under the Adding additional permissions for users section of this document. |
Accepting invitations
When users receive the invitation email, they will need to click the first link in the message. This link contains a special token that will allow them to authenticate and create a user account on the wiki. The link will send the user to fill out the following form:
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Once the user has completed the above steps and clicked Sign Up, they will have just viewing access to the space. You can give a user additional permissions by following the instructions under Adding additional permissions for users. |
Adding additional permissions for users
If you would like to add additional permissions for the user to your space simply do the following:
After the user completes the Sign Up step above, tell the user to e-mail the administrator of the page the username they entered in the form when they signed up. Then you can add them to your Wiki page by going to the Wiki homepage and following these instructions:
- Within your space, click on the "Browse" drop-down menu, and select "Space Admin."
- Next, choose the Permissions link on the left under the Security section.
- Click on the Edit Permissions button to modify individual users and type the username of the person to find them, click Add and edit the permissions they have here as well by checking off the appropriate boxes.
- Click the Save All button.
Reviewing sent invitations
- To access the Invite page, go to Browse -> Space Admin.
- Under the Security category on the left, click List Invitations.
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The List Invitations page only lists open invitations. Once a user accepts your wiki invitation, they are removed from the List Invitations page.This account is for access to the RIT Wiki only. It will not allow access to RIT Email or any other RIT systems or services. If you need a full RIT Computer Account for a non-RIT user you will need to contact the ITS Service Desk for assistance. |
FERPA Compliance
Non-RIT users should only be granted access to course-related wiki spaces if this access is in compliance with the Family Educational Rights and Privacy Act (FERPA). This includes the exposure of student enrollments, grades, and work in current and prior course offerings to parties without official reason for access.
FERPA is summarized at: ED.gov and the full text is available at: Electronic Code of Federal Regulations
Complaints brought against RIT for FERPA violations may may result in fines or impact RIT's funding and accreditation.
Quoting from the summary at ED.gov:
Schools must have written permission from the parent or eligible student in order to release any information from a student's education record. However, FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions (34 CFR § 99.31):
- School officials with legitimate educational interest;
- Other schools to which a student is transferring;
- Specified officials for audit or evaluation purposes;
- Appropriate parties in connection with financial aid to a student;
- Organizations conducting certain studies for or on behalf of the school;
- Accrediting organizations;
- To comply with a judicial order or lawfully issued subpoena;
- Appropriate officials in cases of health and safety emergencies; and
- State and local authorities, within a juvenile justice system, pursuant to specific State law.
RIT Code of Conduct for Computer and Network Use
By using this wiki, your guests are agreeing to abide by the RIT Code of Conduct for Computer and Network Use: http://www.rit.edu/computerconduct/.
Non-RIT wiki account invitation
To access the invitation link below you must be logged in to the wiki with an RIT Account that is classified as Faculty or Staff. The log in link can be found to the upper-right of the page.
If you are not permitted to access the link and your RIT Computer Account is classified as Faculty or Staff by the ITS Service Desk, please contact Academic Technology Support for assistance.