Vendor Documentation
myCourses is driven by an information feed from the Registrar's office. This feed handles the creation of credit-bearing courses, instructor assignments, and all student enrollments (Adds, Drops, and Withdrawals).
The feed is sent to myCourses once each morning ~4:00am Monday-Saturday. Any changes through the day will not be reflected on myCourses until the next feed, so in most cases these changes will appear the following day. No feeds are run on Sunday due to maintenance requirements so any changes made on Saturday will not be reflected on myCourses until the following Monday.
Quarter |
Code |
Courses Generated |
Student Enrollments |
Student Access |
Classes Begin |
|---|---|---|---|---|---|
Fall |
20081 |
April 21, 2008 |
July 21, 2008 |
August 25, 2008 |
September 1, 2008 |
Winter |
20082 |
October 13, 2008 |
October 27, 2008 |
November 24, 2008 |
December 1, 2008 |
Spring |
20083 |
January 26, 2009 |
February 9, 2009 |
March 2, 2009 |
March 9, 2009 |
Summer |
20084 |
April 20, 2009 |
May 4, 2009 |
May 25, 2009 |
June 1, 2009 |
Fall |
20091 |
April 20, 2009 |
Credit-bearing courses are generated on myCourses the 7th week of the preceding quarter. Fall quarter courses are generated one quarter in advance with the Summer offerings for the convenience of the instructors.
Instructors will only see course listings if they have been properly assigned by the scheduling officer of the academic department.
Student enrollments are sent to myCourses on the Monday following the generation of the first quarterly billing. The billing dates are always available on the Finance and Administration website at: http://finweb.rit.edu/sfs/billing/billingdates.html
Students will not see course listings on myCourses until they have been granted access.
Students are granted access to courses one week before the start date of the course. This is to give the students time to acquaint themselves with the course, or have access to important information in advance.
This is the official start date of classes for the academic quarter.
Student access to courses is governed by the start date in the Registrar's records. If a course needs to open prior to the official quarter date the scheduling officer for the academic department may adjust the start date on the course in the Registrar's records. Please note that students will be granted access to the course one week prior to the start date of record as noted above.
As long as the start day falls after the Student Enrollments date the entire process is automated and no intervention is required. If a course needs to open prior to the Student Enrollments date for a quarter please contact Online Learning for assistance.
The instructors can confirm the date students will have access to their course right on myCourses. In a course select "Edit Course" on the navigation bar then select the "Course Offering Information" link. There you will see the Start Date listed for the course.
Currently myCourses does not honor the end date on courses, they always remain available to students on myCourses unless the professor manually makes the course inactive. The professor may do this in their course by selecting "Edit Course" on the navigation bar then selecting the "Course Offering Information" link. There they will find a check box entitled "Course is active," uncheck the option and save the change to the course. When a course is inactive students will not be able to access the course and it will not appear on their My Courses listing.
