To promote proper stewardship of RIT resources, content should be reviewed before transferring it into replacement tools to determine if the content is still needed. RIT has finite storage space in each replacement tool.

Replacement Tool

Use Cases

Training Resources

Support

myCourses

  • Instructor-generated course resources that do not need student collaborative editing

Google Drive & Google Files (e.g. Docs, Sheets, Slides)

  • Collaborative document editing (course and staff use)
  • Peer review
  • Group projects
  • Project documentation, departmental documentation, meeting notes 

Microsoft OneDrive & Office 365

  • Collaborative document editing (course and staff use)
  • Peer review
  • Group projects
  • Project documentation, departmental documentation, meeting notes

Google Sites

  • RIT or public-facing training materials, FAQs, knowledge bases
  • Blogs, portfolios, group project presentations
  • Internal department or personal work-related sites


Additionally, after you have exported or transferred wiki content to another tool, request that the wiki space be removed (decommissioned). Decommissioning inactive, unused wiki spaces will assist the ITS and CTL project teams to determine who still needs to be contacted about their wiki spaces.

If you have a demonstrated business need to keep wiki information in Confluence, contact the ITS Project Management Office at pmo@rit.edu to discuss solutions.


See Also:

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