Q: How can I restrict students from downloading their assignment submissions again?

myCourses does not offer this as a specific feature at this time, but there is a work-around available.

Assignment submission folders have an option called Special Access under the Restrictions settings. If this is set to 'Only allow users with special access to see this folder' and a student is not granted special access, they will have no reference to the assignment folder or the history related to the folder. It is simply not listed for them in any way and they do not have any access to download their submissions.

In most situations this is for an exam where the instructor does not want students to be able to download and share their submission after leaving the exam. Below are instructions for generally blocking access, followed by instructions specific to an exam situation.

General setup

This setup is to manually block access after the submission period is complete.

1. Edit the Assignment folder and in the Availability Dates & Conditions section, click Manage Special Access.
2. Select 'Only allow users with special access to see this folder' for the Special Access field.
3. Click the Save and Close button.

Exam situation

Setup

This setup is to give students access to the assignment folder during the exam submission period.

1. Edit the Assignment folder and in the Availability Dates & Conditions section, click Manage Special Access.
2. Select 'Only allow users with special access to see this folder' for the Special Access field.
3. Click the Add Users to Special Access button.
4. On the next screen adjust the number of users per page to see the whole class.
5. Use the checkbox at the top of the table header to select all users.
6. Click Save button.
7. Back on the Special Access screen, click the Save and Close button.

During the exam:

1. The Instructor or TA opens two browser windows. One to monitor the assignment folder submissions, the other on the Special Access screen.
2. As the students complete their exam they approach the instructor before they leave the room.
3. The instructor can refresh the assignment submissions list to confirm receipt of the files.
4. On the Special Access screen, use the X icon to delete that students special access, then click Save and Close. Reopen the Special Access screen to edit the next student.