The Invite tool can be used to invite external non-RIT users to your wiki space. For RIT users, please follow the instructions on the Permissions page instead so that the user does not create a duplicate wiki account.

Only Space Administrators have the ability to invite users external to RIT to participate in their space.

Sending invitations

  1. To access the Invite page, hover over Browse and click Space Admin.
  2. Under the Security category on the left, click Invite.
  3. Enter the email addresses of the people you would like to invite, one per line, in the Email Addresses field. You may also customize your invitation message in the Invitation Message field.
  4. Click the Preview Invitation button ( ). Use this screen to verify that your invitation message is correct. This page will also let you know how many invitations will be sent.
  5. If you need to go back and modify something, simply press the Re-Edit button ( ). If everything looks like it is ready to send, click the Send button ( ).

Your user(s) will receive a wiki space invitation to the email address you entered, and will have view-only permissions to your wiki space. To accept the invitation, user(s) will need to follow the steps listed under the Accepting invitations section of this document_._

If you would like to grant your user(s) more than just viewing permissions, follow the steps listed under the Adding additional permissions for users section of this document.

Accepting invitations

When users receive the invitation email, they will need to click the first link in the message. This link contains a special token that will allow them to authenticate and create a user account on the wiki. The link will send the user to fill out the following form:

Once the user has completed the above steps and clicked Sign Up, they will have just viewing access to the space. You can give a user additional permissions by following the instructions under Adding additional permissions for users.

Adding additional permissions for users

If you would like to add additional permissions for the user to your space simply do the following:

After the user completes the Sign Up step above, tell the user to e-mail the administrator of the page the username they entered in the form when they signed up. Then you can add them to your Wiki page by going to the Wiki homepage and following these instructions:

  1. Within your space, click on the "Browse" drop-down menu, and select "Space Admin."
  2. Next, choose the Permissions link on the left under the Security section.
  3. Click on the Edit Permissions button to modify individual users and type the username of the person to find them, click Add and edit the permissions they have here as well by checking off the appropriate boxes.
  4. Click the Save All button.

Reviewing sent invitations

  1. To access the Invite page, go to Browse -> Space Admin.
  2. Under the Security category on the left, click List Invitations.

The List Invitations page only lists open invitations. Once a user accepts your wiki invitation, they are removed from the List Invitations page.